Copilot Department Practice Guide
Microsoft Copilot • Practical Exercise

Your Department Copilot Practice Guide

Follow the three-step workflow: create a document, rewrite one section, then summarize the complete document. Select your department below and follow the instructions.

Department 01

Merchandising & Procurement

Practice creating, refining and summarizing a supplier performance review.

1

Create

Start with a blank Word document. Open Copilot and enter the prompt below.
Prompt
Create a professional supplier performance review report covering delivery, material readiness, sample approval, quality, risks, and corrective actions. Use clear headings and a concise table.
2

Rewrite

After Copilot creates the document, select the “Risks & Corrective Actions” section.
Prompt
Rewrite this section to be concise, professional, and suitable for senior management. Highlight the key risks and required actions.
3

Summarize

Now ask Copilot to summarize the whole document.
Prompt
Summarize this document in 5 key points, focusing on supplier performance, risks, and required actions.

Your learning flow

CREATE → Supplier Performance Review→REWRITE → Risks & Corrective Actions→SUMMARIZE → 5 Key Points
Department 02

Supply Chain

Practice creating, refining and summarizing a shipment performance report.

1

Create

Start with a blank Word document. Open Copilot and enter the prompt below.
Prompt
Create a professional shipment performance report covering delivery status, lead time, freight, documentation, risks, and corrective actions. Use clear headings and a concise table.
2

Rewrite

Select the “Risks & Corrective Actions” section.
Prompt
Rewrite this section to be concise, professional, and action-oriented. Highlight the key risks and required actions.
3

Summarize

Select the whole document and ask Copilot to summarize it.
Prompt
Summarize this document in 5 key points, focusing on delivery performance, risks, and required actions.

Your learning flow

CREATE → Shipment Performance Report→REWRITE → Risks & Corrective Actions→SUMMARIZE → 5 Key Points
Department 03

QA & QC

Practice creating, refining and summarizing a factory quality inspection report.

1

Create

Start with a blank Word document. Open Copilot and enter the prompt below.
Prompt
Create a professional factory quality inspection report covering AQL 2.5, workmanship, measurements, defects, labeling, packaging, and corrective actions. Use clear headings and a concise table.
2

Rewrite

Select the “Defects & Corrective Actions” section.
Prompt
Rewrite this section to be concise, professional, and quality-focused. Highlight the key defects and required actions.
3

Summarize

Select the whole document and ask Copilot to summarize it.
Prompt
Summarize this document in 5 key points, focusing on quality findings, major risks, and required actions.

Your learning flow

CREATE → Factory Quality Inspection Report→REWRITE → Defects & Corrective Actions→SUMMARIZE → 5 Key Points
Department 04

Material

Practice creating, refining and summarizing a material cost comparison.

1

Create

Start with a blank Word document. Open Copilot and enter the prompt below.
Prompt
Create a professional material cost comparison covering material type, quality, supplier, MOQ, price, lead time, testing, and wastage. Use clear headings and a concise table.
2

Rewrite

Select the “Cost Drivers & Risks” section.
Prompt
Rewrite this section to be concise, professional, and commercially focused. Highlight the key cost drivers and risks.
3

Summarize

Select the whole document and ask Copilot to summarize it.
Prompt
Summarize this document in 5 key points, focusing on material costs, risks, and the most suitable option.

Your learning flow

CREATE → Material Cost Comparison→REWRITE → Cost Drivers & Risks→SUMMARIZE → 5 Key Points
Department 05

Factory Compliance

Practice creating, refining and summarizing a factory compliance audit report.

1

Create

Start with a blank Word document. Open Copilot and enter the prompt below.
Prompt
Create a professional factory compliance audit report covering labor, safety, environment, certifications, worker welfare, documentation, and corrective actions. Use clear headings and a concise table.
2

Rewrite

Select the “Compliance Risks & Corrective Actions” section.
Prompt
Rewrite this section to be concise, professional, and risk-focused. Highlight the key compliance issues and required actions.
3

Summarize

Select the whole document and ask Copilot to summarize it.
Prompt
Summarize this document in 5 key points, focusing on compliance findings, risks, and required actions.

Your learning flow

CREATE → Factory Compliance Audit Report→REWRITE → Compliance Risks & Corrective Actions→SUMMARIZE → 5 Key Points
Department 06

IT System Administrator

A general IT operations exercise, as the participant source does not define specific IT responsibilities.

1

Create

Start with a blank Word document. Open Copilot and enter the prompt below.
Prompt
Create a professional IT system status report covering system availability, incidents, security risks, maintenance, and required actions. Use clear headings and a concise table.
2

Rewrite

Select the “Security Risks & Required Actions” section.
Prompt
Rewrite this section to be concise, professional, and risk-focused. Highlight the key risks and required actions.
3

Summarize

Select the whole document and ask Copilot to summarize it.
Prompt
Summarize this document in 5 key points, focusing on system status, risks, and required actions.

Your learning flow

CREATE → IT System Status Report→REWRITE → Security Risks & Required Actions→SUMMARIZE → 5 Key Points
Note: The participant source marks the IT System Administrator role definition as pending. This exercise therefore uses a general IT operations scenario rather than assuming specific responsibilities.
Microsoft Copilot Workshop • Create → Rewrite → Summarize